COVID-19 Protocol

Caron Equipment Inc.

Revision 4

Revised October 05, 2020

1.0 Introduction

In January 2020 the World Health Organization (WHO) declared the outbreak of a new coronavirus disease in Hubei Province, China to be a Public Health Emergency of International Concern. WHO stated there is a high risk of the 2019 coronavirus disease (COVID-19) spreading to other countries around the world.

WHO and public health authorities around the world are taking action to contain the COVID-19 outbreak. However, long term success cannot be taken for granted. All sections of our society – including businesses and employers – must play a role if we are to stop the spread of this disease.

2.0 Outline

When someone who has COVID-19 coughs or exhales they release droplets of infected fluid. Most of these droplets fall on nearby surfaces and objects - such as desks, tables or telephones. People could catch COVID-19 by touching contaminated surfaces or objects – and then touching their eyes, nose or mouth.

If they are standing within two metres of a person with COVID-19 they can catch it by breathing in droplets coughed out or exhaled by them. In other words, COVID-19 spreads in a similar way to flu. Most persons infected with COVID-19 experience mild symptoms and recover.

However, some may experience more serious illness and may require hospital care. Risk of serious illness rises with age: people over 40 seem to be more vulnerable than those under 40. People with weakened immune systems and people with conditions such as diabetes, heart and lung disease are also more vulnerable to serious illness.


3.0 Preventative Measures

The measures below assist in preventing the spread of infections at the workplace, such as colds, flu and stomach bugs, and protect our clients, contractors and employees.

Caron Equipment is committed to

  • ensuring this protocol is revised as circumstances involving the global pandemic change

  • ensuring covid-19 surveys are captured on a regular basis

  • ensuring questionnaires are reviewed and filed accordingly

  • ensuring workplaces are clean and hygienic

  • limiting the number of individuals in enclosed workplace settings

  • preventing close contact with other people, including employees, contractors, suppliers and clients

  • ensuring surfaces are be wiped with disinfectant before and after use

  • promoting two metre distancing of all persons

  • promoting regular, thorough hand washing by employees and contractors

  • ensuring face masks are readily available

  • providing sanitation supplies in prominent places around the workplace

  • ensuring that employees and contractors a have access to places where they can wash their hands with soap and water

  • offering routine guidance from occupational health and safety officers, briefings at meetings and information on the intranet

  • promoting good respiratory hygiene in the workplace

  • advising employees and contractors to consult information from the local health unit

  • briefing employees and contractors on our requirement to refrain from entering a workplace if symptoms of the novel coronavirus are present in the system

  • displaying this policy in all workplace common areas

  • identifying persons who may be at risk through a formal questionnaire (Appendix A), and supporting them, without inviting stigma and discrimination into our workplaces

  • promoting regular teleworking across your organization

  • communicating to our employees and contractors about the policy and make sure they are aware of what they need to do – or not do –

4.0 Traveling

Before Traveling

Caron Equipment receives the latest information on areas where COVID-19 is spreading globally on the World Health Organization website and locally from the Porcupine Health Unit website. We encourage employees and contractors to review their latest publications before their departure and prior to their return.

Before travelling, Caron Equipment shall:

  • minimize travel requirements

  • minimize the number of persons travelling together to two per vehicle where reasonably possible

  • ensure adequate masks are worn while traveling with other persons

  • avoid sending employees who may be at higher risk of serious illness

  • ensure all persons travelling to distant locations are briefed by a qualified professional

  • ensure employees know what to do and who to contact if they feel ill while traveling

  • ensure employees comply with this policy and all standards in effect at other workplaces

Upon return from shift rotation

Employees or contractors who have returned from outside the local area should monitor themselves for symptoms for up to 14 days.

If they develop coronavirus like symptoms such as, but not limited to, a mild cough or low-grade fever (i.e. a temperature of 38.1 C or more) they shall refrain from entering workplaces including physical engagements with other individuals. In addition, they shall immediately report their current status to Caron Equipment management.

International Exposure

Employees who have returned from outside the country or have been in contact with persons who have, whether directly or through other individuals shall:

  • monitor themselves for symptoms for 14 days, self-isolate and adhere to the WHO guidelines (Appendix B)

  • they should also telephone their healthcare provider or the local public health department, giving them details of their recent travel and symptoms

Multi‐Passenger Transportation
When no more than two passenger per vehicle is not reasonably attainable, the following multipassenger
transportation standard shall be followed.

  •  passengers shall be assigned a specific vehicle

  • vehicles and driver shall be assigned before personnel board

  • masks shall be in place before boarding

  • upon deboarding, the driver will fog the vehicle

  • if the vehicle is not used again during that shift, it shall be parked and locked

  • at the start of the next shift the steps above shall be re‐enacted


This system creates a personnel “bubble” which mitigates risk of infection and exceeds general public
mandates for current domestic travel.

5.0 Personal Responsibility

We are all personally responsible to prevent and protect ourselves and others from infection. This can be achieved by promoting good stewardship of pandemic prevention programs, communicating requirements as circumstances change, and adhering to all established workplace standards and publications from our regulators.

While on Caron Equipment business, an employees and contractors shall;

  • follow all mandates set for by regulators

  • adhere to the Ontario Provincial Government Guidelines for Construction (Appendix B)

  • complete all required questionnaires as frequently as deemed required or at a minimum, before or when a worker enters the workplace at the beginning of their day or shift, or when an essential visitor arrives

  • re-complete the Caron Equipment covid-19 survey if their answers have changed

  • adhere to all policies and procedures established by Caron Equipment Inc. and it’s clients

  • perform thorough hand washing or sanitation as frequently as reasonably required

  • refrain from physical contact with all persons and remain two meters apart from others when not sharing a vehicle

  • use of an adequate face mask when entering an enclosed public setting or sharing a vehicle with another individual

  • sanitize surfaces and equipment before and after each use

  • intervene should a non-compliance be observe

6.0 Symptomatic Individuals

If an employee or contractor becomes ill with suspected COVID-19 symptoms, whether off-work or during their shift, they shall immediately notify a Caron Equipment Supervisor. Caron Equipment Supervision shall in-turn advise management of the occurrence. Caron Equipment Inc. will consult with industry professionals and advise the affected person with the necessary precautions for the next course of action.

Where possible, Caron Equipment Inc. shall ensure ill persons are isolated in a room or area where to avoid contact from others in the workplace, limit the number of people who have contact with the individual and contact the local health authorities for guidance.

7.0 Exposure

Employees and contractors who have been in contact with persons who are symptomatic or who have been in contact with someone who has been outside of the country whether directly or through other individuals shall:

  • advise management or your current circumstance

  • monitor themselves for symptoms for 14 days, self-isolate and adhere to Health Canada, Public Health Ontario and the Porcupine Health Unit guidelines.

Take the Questionnaire /Survey

© 2020 Caron Equipment Inc.